This release introduces a new version of DS - Postbox which replaces the currently used Postbox. DS - Postbox also includes a new feature which allows you to capture the invoice received date.
New version of DS - Postbox
This version of DS-Postbox is available for installation via the Mediaocean application Daisy and reads security from DS - Control.
To use DS - Postbox, you need to have the Mediaocean application Script for Europe 188.8.131.52 or higher installed because the two applications work together.
You must also have security set up in DS - Control to access DS - Postbox and work with batch types. For more information, contact your security administrator. Depending on your security, with DS - Postbox you can import data for these batch types:
- 2 (journal transfer)
- 5 (multiple journal)
- 6 (manual billing)
- 8 (internal invoices)
- 11 (analysed transfer)
- 14 (write-off)
- 26 (media / special bills)
- 45 (multi-analysed journal)
- 59 (VAT journal)
- 70 (invoice - billable and non-billable)
- 71 (cash - billable and non-billable)
- 72 (invoice split)
- 75 (multi-analysed journal)
- 75SR (multi-analysed journal with open items)
This release of DS-Postbox allows you to mark an order as part matched. On your batch type 70 and 72 templates, type ,P after your order number.
This release also allows you to quote an estimate number on an invoice. Your batch types 70 and 72 templates now display the new column Estimate number.
Note: For assistance with getting set up on DS - Postbox, contact your Mediaocean account team.
Capture the invoice received date
This release of DS - Postbox includes capturing the invoice received date. This change was made to comply with new government legislation which requires companies over a certain size to report on when they received an invoice.
Depending on your company setup in the DS - Accounting File Listings program, the invoice received date may be required or optional.
To accommodate this change, the Received date column is now displayed on batch types 70 and 72 templates. Depending on your company setup, the Received date column may be required when uploading via DS - Postbox.
The Received date column may not be displayed based on your company setup. To have this set up for your company, contact your Mediaocean account team.
Note: It is necessary to have this version (or higher) of DS - Postbox to use the invoice received date feature. For assistance, contact your IT department.
For information on this change in DS - Invoice Log, see the update here.
For information on this change in DS - Accounting Postman and Financial Enquiry, see the update here.